Print Material

Permissions can be obtained from copyright owners directly, however the college has an agreement with Access Copyright, a non-profit organization that represents authors and publishers. In return for payment, MacEwan students, staff and faculty have the permission to reproduce certain published works within limits, in print format only. The college's agreement with Access Copyright does not extend to reproducing works in an electronic format.

• Access Copyright Agreement
• Access Copyright Exclusions List

Guidelines for Copying Under the Access Copyright Agreement:

Single Copies

• Your copying is covered by fair dealing.
• The work is in public domain.
• It is a federal statute or statute of Ontario.
• It is a judicial decision; for example, Supreme Court of Canada decisions.
• The work is the instructor's personal notes or class presentation.
• There is a written notice permitting copying.
• The copy or copies are 10% or less of the original OR the copy or copies are an entire:
• Newspaper or periodical article.
• Short story, play, poem, essay, conference proceedings or article from a book containing other types of works.
• Print music from a magazine, a journal or a book containing other types of works.
• Entry from an encyclopedia, dictionary, reference book.
• Reproduction of artistic work from a periodical, a journal or a book containing other types of works
• Chapter from book if no more than 20% of book.

Be careful when copying:

• Students' work. As creator of the work, the student is automatically the copyright owner. A student consent form is available on the college web site.
• Works excluded from the college license with Access Copyright but which you may copy under Fair Dealing
• Original artistic works (i.e. not a reproduction).
• Trade mark or a logo.
• Works available as a separate publication; for example, pamphlets.
• Works on the Access Copyright Exclusions List.
• Government publications.
• Consumables such as published workbooks, tests, examination papers.
• Instruction manuals or teachers' guides.
• Print music such as scores published for use by choirs, bands and orchestras.
• Letters to the editor or advertisement in newspapers, magazines or periodicals.
• Business cases which are available for purchase.
• Newsletters restricted to a fee-paying clientele or which contains commercially valuable information.
• Works appearing in a publication which contains a notice prohibiting copying under a license from a reproduction rights organization such as Access Copyright.

Multiple Copies for Free Class Distribution

Copies can be made under the Access Copyright agreement for free class distribution within the limits outlined below.

Copy If:

• The work is in public domain.
• It is a federal statute or statute of Ontario.
• It is a judicial decision; for example, Supreme Court of Canada decisions.
• The work is the instructor's personal notes or class presentation.
• There is a written notice permitting copying.
• The copy or copies are 10% or less of the original OR the copy or copies are an entire:
• Newspaper or periodical article.
• Short story, play, poem, essay, conference proceedings or article from a book containing other types of works.
• Single item of print music from a magazine, a journal or a book containing other types of works.
• Entry from encyclopedia, dictionary, reference book.
• Reproduction of artistic work from a periodical, a journal or a book containing other types of works.
• Chapter from book if no more than 20% of book.
• You are providing one copy for each student, two for each instructor, and whatever you need for administrative purposes.

Make sure to include on at least one page of each item copied:

• The international copyright symbol: ©
• A credit to the publisher.
• Credit to the author(s), artist(s) or illustrator(s) of any artistic work copied, where known.
• The following notice: "This material has been copied under license from Access Copyright. Resale or further copying of this material is strictly prohibited."

You need permission to make multiple copies if the work is:

• Unpublished i.e. it does not contain an ISBN.
• An original artistic work.
• Students' work. As creator of the work, the student is automatically the copyright owner. A student consent form is available on the college web site.
• Available as a separate publication such as pamphlets.
• 10% or more of work has already been copied during the school year (July 1 - June 30) for the same class or group.
• On the Access Copyright Exclusions List.
• A government publication.
• A consumable such as published workbooks, tests, examination papers.
• An instruction manual or teachers' guide.
• Print music such as a score published for use by choirs, bands and orchestras.
• A letter to the editor or advertisement in newspapers, magazines or periodicals.
• Business cases which are available for purchase.
• Newsletters restricted to a fee-paying clientele or which contains commercially valuable information.
• Appears in a publication which contains a notice prohibiting copying under a license from a reproduction rights organization such as Access Copyright.
• An article from Library subscription database. Most database licenses do not allow for multiple copies. As an alternative, ask students to find and print the article(s) themselves.

Slides from Print Materials

The college license with Access Copyright allows you to produce a slide from a page of a published work so long as it does not exceed 10% of that work.

The agreement also allows you to produce an art slide from an image that appears in a published work if the art slide is NOT available on the Canadian market within a reasonable time frame for a reasonable price and may be located with reasonable effort.

You may NOT take a photograph of an original work of art and produce a slide of that image without first obtaining the permission from the artist.

Transparencies or PowerPoint from Print Materials

Copyrighted works may be displayed or digitized for presentation in the classroom using programs such as Powerpoint without infringing copyright as long as it is for the purposes of education or training and is on the college premises. You may print copies of the presentation as handouts for your class, but the copyrighted portion may not be posted to Blackboard without permission of the copyright owners.

Print Music (Scores)

The college agreement with Access Copyright allows for the copying of "an entire single item of print music from a book or periodical issue containing other kinds of work." For example, you may make class copies of a song set to musical notation from the Rolling Stone magazine because the magazine contains "other kinds of works" such as photographs, biographical pieces, reviews, and articles. The college agreement with Access Copyright excludes multiple copying of print music from scores published for use by choirs, bands and orchestras. However, you may make a single copy under the Fair Dealing exception of the Copyright Act. You must seek permission from the copyright owner to make multiple class copies.